Professional Communication Multiple Choice Questions on “The Style of a Technical Report”.
1. Which of these is written like a business letter?
a) Introductory letter
b) Covering letter
c) Informal letter
d) Personal letter
Answer: a
Clarification: Forwarding letter can be of two types. They are: Covering letter and introductory letter. Both of them are meant for the primary recipient of the report.
2. Covering letter is only a record of transmission of the report.
a) True
b) False
Answer: a
Clarification: The statement is true. Covering letter: This type of letter is only a record of transmission of the report.
3. Introductory letter serves the purpose of a ______
a) summary
b) preface
c) main part
d) conclusion
Answer: b
Clarification: The statement is: Introductory letter serves the purpose of a preface or introduction. It is written like any other business letter.
4. Where is introductory letter placed?
a) At the beginning
b) At the end
c) After the title page
d) Just before the last page
Answer: c
Clarification: An introductory letter aims to introduce the scope and purpose of the report. It must be placed immediately after the title page; which means that it must be bound with the report.
5. Which of these introduces the report to the reader?
a) Acknowledgement
b) Preface
c) Summary
d) Abstract
Answer: b
Clarification: A preface is anything said or written by way of introduction or preliminary explanation. Thus a preface to a report introduces the report to the reader.
6. Which of these tells us what the report is about?
a) Abstract
b) Summary
c) Acknowledgements
d) Table of contents
Answer: a
Clarification: A distinction must be made between an abstract and a summary. An abstract tells us in brief what the report is about.
7. ______ gives the substance of the report.
a) Abstract
b) Summary
c) Preface
d) Table of contents
Answer: b
Clarification: The statement is: Summary gives the substance of the report. An abstract only gives the matter covered in the report.
8. An abstract is _____ of the original report.
a) 2-5 percent
b) 5-10 percent
c) 6-12 percent
d) 7-13 percent
Answer: a
Clarification: The correct statement is: An abstract is 2-5 percent of the original report. An abstract tells us in brief what the report is about.
9. A summary is _____ of the original report.
a) 2-5 percent
b) 5-10 percent
c) 12-15 percent
d) 15-20 percent
Answer: b
Clarification: The correct statement is: A summary is 5-10 percent of the original report. A summary becomes crucial when the report is long and gives the substance of the report.
10. Which of these is not a part of the main body?
a) Introduction
b) Conclusion
c) Complaint
d) Recommendation
Answer: c
Clarification: The main body is the heart and soul of the report. It has four distinct parts: Introduction, description, conclusion and recommendations.