Category: Professional Communication Objective Questions

Professional Communication Multiple Choice Questions on “Notice and Minutes”.

1. Which of these points need not be mentioned in a notice?
a) Name
b) Address of company
c) Age
d) Date
Answer: c
Clarification: There are seven points which are to be mentioned in a notice. They are : Name, address and contact details of company, date, heading, notice details, name and designation, enclosure and to details.

2. Which of these is the first thing mentioned in a notice?
a) Name of the organization
b) Date
c) Notice
d) Notice details
Answer: a
Clarification: The first point mentioned in the notice is the name of the organization along with its address and contact details like phone number, email id, website, etc..

3. Where is the date mentioned in a notice?
a) Top left
b) Top right
c) Bottom left
d) Bottom right
Answer: b
Clarification: The date is mentioned in the top right corner in a notice below the name and details of the organization and above the heading “Notice”.

4. Where is the name and designation of the authority mentioned?
a) Top left
b) Top right
c) Bottom left
d) Bottom right
Answer: d
Clarification: The name and designation of the concerned authority is mentioned in the bottom right corner below the notice details and above the enclosure details.

5. Which of these details is not mentioned in the main notice?
a) Time
b) Date
c) Venue
d) Name of the speakers
Answer: d
Clarification: The main notice includes the name and details of the event or meeting and other details like date, time, venue and enclosures if any.

6. Where is the date mentioned in a minutes?
a) Top left
b) Top right
c) Bottom left
d) Bottom right
Answer: c
Clarification: In a minutes, the date is mentioned at the end in the bottom left corner below the signature and designation.

7. Minutes must be self- sufficient.
a) True
b) False
Answer: a
Clarification: The statement is true. Minutes must be self-sufficient records. They must have details like the name of the organization, day, date and time of meeting, venue, etc..

8. Which of these details are not mentioned in minutes?
a) Venue of the meeting
b) Date of the meeting
c) Name of the chairman
d) Age of the chairman
Answer: d
Clarification: Minutes must have the following details: Name of organisation, day and date of the meeting, venue of the meeting, name of the chairman, etc..

9. The main points of a meeting must be reduced to writing.
a) True
b) False
Answer: a
Clarification: The statement is true. The main points of a meeting and decisions arrived at must be reduced to writing and then filed where they can be readily located.

10. Where is the signature of the Secretary mentioned in minutes?
a) Top left
b) Top right
c) Bottom left
d) Bottom right
Answer: d
Clarification: The signature of the Secretary is mentioned in the bottom right corner above the date and alongside the signature of the chairman.

Professional Communication Multiple Choice Questions on “Essays and its Classification”.

1. An essay could be short or long.
a) True
b) False
Answer: a
Clarification: The statement is true. An essay could be short or long. It could give personal opinions or information on a subject.

2. Which of these is not a characteristic of a good essay?
a) Brevity
b) Dignified style
c) Fakeness
d) Personal touch
Answer: c
Clarification: A good essay must have five characteristics. They are: unity, order in line of thought, Brevity, dignified and literary style and the personal touch.

3. Which of these should be avoided in a good essay?
a) Slang
b) Dignified words
c) Brevity
d) Unity
Answer: a
Clarification: A good essay must have a dignified and literary style. It cannot have slang, colloquial terms and free constructions.

4. Which of these is not a type of essay?
a) Narrative essay
b) Descriptive essay
c) Argumentative essay
d) Personal essay
Answer: d
Clarification: Essays are of five types. They are: Narrative essays, descriptive essays, argumentative essays, reflective essays and expository essays.

5. Which of these essays tells a story?
a) Narrative essays
b) Descriptive essays
c) Reflective essays
d) Argumentative essays
Answer: a
Clarification: Narrative essays narrate a story or an event. The story or event could be real or imaginary, like an accident, a festival and so on.

6. Descriptive essays describe a place or a person.
a) True
b) False
Answer: a
Clarification: The statement is true. Descriptive essays describe a place, person or a thing which may be real or imaginary.

7. In which of these essays, the writer arrives at a conclusion by logical reasoning?
a) Narrative essays
b) Descriptive essays
c) Reflective essays
d) Argumentative essays
Answer: d
Clarification: Argumentative essays are argumentative in nature. The writer arrives at a conclusion by logical reasoning.

8. ________ essays are a collection of one’s thoughts.
a) Narrative
b) Expository
c) Argumentative
d) Reflective
Answer: d
Clarification: The correct statement is: Reflective essays consist of reflection of thoughts on topics of abstract nature. These include habits, qualities, etc..

9. Which of these explains a subject?
a) Narrative essays
b) Expository essays
c) Argumentative essays
d) Reflective essays
Answer: b
Clarification: Expository essays explain a subject. These subjects include institutions, industries, scientific topics, literary topics, etc.

10. Which kind of essay uses the five senses (touch, smell, taste, sound, sight) to enhance the imagery of the setting?
a) Narrative essays
b) Descriptive essays
c) Expository essays
d) Argumentative essays
Answer: b
Clarification: The five senses are an important aspect of descriptive essays. They enable the reader of the essay to visualize the setting better.

Professional Communication Multiple Choice Questions on “Definition and Types of Preposition”.

1. A preposition is placed before which of these?
a) Noun
b) Verb
c) Adjective
d) Noun or pronoun
Answer: d
Clarification: A preposition is a word placed before a noun or a pronoun to show in what relation the person or thing denoted by it stands in regard to something else. For example: There is a dog in the garden. For this sentence, the preposition is in, and it is placed before the noun garden. Another example is: The boy’s cellphone lay beside him. In this sentence, the preposition is beside, and it precedes the pronoun him.

2. The noun or pronoun which is used with a preposition is called its object.
a) True
b) False
Answer: a
Clarification: The noun or pronoun which is used with a preposition is called its object. It is in the accusative case and is said to be governed by the preposition. Example: There is a dog in the garden. The noun ‘garden’ is in the accusative case governed by the preposition ‘in’.

3. In which of these cases, the preposition is always placed at the end?
a) Relative pronoun
b) Reciprocal pronoun
c) Possessive pronoun
d) Reflexive pronoun
Answer: a
Clarification: The preposition is always placed at the end when the object is an interrogative or a relative pronoun. For example: Here is the money that you asked for. , What are you thinking of.

4. Which of these is not a simple preposition?
a) From
b) Through
c) Above
d) With
Answer: c
Clarification: At, by, for, from, in, of, off, as, out, through, till, to, up, with are simple prepositions. Compound prepositions are generally formed by prefixing a preposition to a noun, adjective or an adverb. Example, above.

5. Phrase prepositions are group of words used with the force of single preposition.
a) True
b) False
Answer: a
Clarification: Phrase prepositions are group of words used with the force of single preposition. Examples are in addition to, in place of, in spite of, etc.. For example: Call me in case of an emergency.

6. Fill in the blank: He acted ________ my instructions.
a) agreeable to
b) according to
c) in favour of
d) in course of
Answer: b
Clarification: Here we use a phrase preposition, according to. The correct statement will be: He acted according to my instructions.

7. Which of these is a participial?
a) Underneath
b) Beside
c) Considering
d) Along with
Answer: c
Clarification: Participials are present participles of verbs which are used absolutely without any noun or pronoun being attached to them. For all practical purposes, they have become prepositions. In the above question, the word Considering is the present continuous tense of the word consider, and it’s used as a participial preposition. Example: Considering his age, the Sports Council felt that he was too old to be in the international team.

8. Correct the incorrect statement :
I do not agree to his proposal.
a) I do not agree with his proposal.
b) I do not agree for his proposal.
c) I do not agree on his proposal.
d) I do not agree at his proposal.
Answer: a
Clarification: Here the correct statement is: I do not agree with his proposal. Frequent mistakes are made through wrong use of prepositions in certain idiomatic usage.

9. Fill in the blank: We walked ___ the river and back.
a) till
b) to
c) at
d) about
Answer: b
Clarification: The preposition used here is- to. Do not use wrong prepositions. To is used with distance and till or until with time.

10. Fill in with appropriate preposition : I have not seen the television ______ yesterday.
a) from
b) since
c) till
d) for
Answer: b
Clarification: The correct preposition here would be- since. Since is used before a noun or a phrase, which denotes some point of time. It is preceded by a verb in perfect tense.

Professional Communication Multiple Choice Questions on “Conversion of Direct Speech to Indirect”.

1. Indirect speech is when one quotes the exact words spoken by a speaker.
a) True
b) False
Answer: b
Clarification: The statement is false. Direct speech is when one quotes the exact words spoken by a speaker. For example, Neha said “I am very tired now.”

2. Indirect speech is also called as :
a) Reported speech
b) Quoted speech
c) Simple speech
d) Principal speech
Answer: a
Clarification: Indirect speech is also called reported speech. Indirect speech is when one reports what the speaker said without quoting his exact words.

3. While converting direct speech to indirect, simple present becomes a simple past.
a) True
b) False
Answer: a
Clarification: The statement is true. While converting direct speech to indirect, simple present becomes a simple past.

4. Convert the following direct speech to indirect :
She said, “My mother is cooking food.”
a) She said that her mother was cooking food.
b) She said that my mother was cooking food.
c) She said that her mother is cooking food.
d) She said that my mother is cooking food.
Answer: a
Clarification: While converting direct speech to indirect, present continuous becomes a past continuous. The above statement is an example for the same. So the correct statement is: She said that her mother was cooking food.

5. Change the speech for the following statement :
She said, “The man died in the afternoon.”
a) She said the man died in the afternoon.
b) She said that the man had died in the afternoon.
c) She had said the man died in the afternoon.
d) She said the man was dead in the afternoon.
Answer: b
Clarification: The correct statement is: She said that the man had died in the afternoon. As a rule, the simple past in the direct becomes the past perfect in the indirect.

6. Convert the following statement in direct speech to indirect :
He said to me, “I don’t believe you.”
a) He said he didn’t believe me.
b) He said I don’t believe you.
c) He said he don’t believe me.
d) He said I didn’t believe you.
Answer: a
Clarification: The correct statement is: He said he didn’t believe me. The pronouns of the direct speech are changed in such a manner that their relationship with the reporter and the hearer, is indicated.

7. Change the speech in the following sentence :
She says, “I am happy to be here this evening.”
a) She said she was happy to be there that evening.
b) She said she is happy to be there that evening.
c) She said she is happy to be there that evening.
d) She said she was happy to be there this evening.
Answer: a
Clarification: The correct statement is : She said she was happy to be there that evening. Words expressing nearness in time or place are changed into words expressing distance.

8. Change the direct speech to indirect :
He said to me, “Where is Neha?”
a) He asked me where is Neha.
b) He asked me where Neha was.
c) He asked me where Neha is.
d) He said where was Neha.
Answer: b
Clarification: The correct statement is: He asked me where Neha was. We use verbs like ‘asked’, ‘inquired’, etc., while reporting questions in indirect speech.

9. Convert the following direct speech to indirect :
Vineet said to Nitin, “ Go away.”
a) Vineet ordered Nitin to go away.
b) Vineet said Nitin to go away.
c) Vineet ordered Nitin go away.
d) Vineet said to Nitin go away.
Answer: a
Clarification: The correct statement is: Vineet ordered Nitin to go away. The indirect speech is introduced by a verb which expresses a command or a request while reporting commands or requests.

10. Convert the following direct speech to indirect:
She said, “Alas ! I have failed.”
a) She exclaimed sadly that she failed.
b) She exclaimed sadly that she had failed.
c) She exclaimed sadly that I failed.
d) She exclaimed that she failed.
Answer: b
Clarification: The correct statement is: She exclaimed sadly that she had failed. In reporting exclamations and wishes the indirect speech is introduced by a verb which expresses exclamation or wish.

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Professional Communication Multiple Choice Questions on “Sentence Structure”.

1. On is used in speaking of things in motion.
a) True
b) False
Answer: b
Clarification: The statement is false. On is used in speaking of things at rest, and upon of things in motion. For example: The clock sat on the bedside table. This is an example of an object at rest. Whereas, in the sentence: She stumbled upon a secret passage; movement is clearly being conveyed.

2. Fill in the blank.
The dog sprang ____ him.
a) on
b) upon
c) in
d) over
Answer: b
Clarification: The statement is: The dog sprang upon him. On is used in speaking of things at rest, and upon of things in motion.

3. Till is used for time.
a) True
b) False
Answer: a
Clarification: The statement is true. Till is used of time and to is used of place. For example: I slept till 6 o’clock.

4. Which of these comes immediately after the noun?
a) Adverb phrase
b) Adjective phrase
c) Verb phrase
d) Pronoun phrase
Answer: b
Clarification: The adjective phrase comes immediately after the noun. For example: The top of the handle was broken.

5. Which of these statements is false?
a) The subject should usually follow the verb.
b) The object usually comes after the verb.
c) When there is an indirect object and a direct object, the indirect precedes the direct.
d) When the adjective is used attributively it comes before the noun which it qualifies.
Answer: a
Clarification: The subject should usually precede the verb. For example: The dog bit the boy. The object usually comes after the verb.

6. Every statement must have a subject and a _____
a) noun
b) verb
c) predicate
d) phrase
Answer: c
Clarification: To be complete, every statement must have a subject and a predicate. In other words, once the subject has been mentioned, there is necessity to say something about it.

7. Choose the correct statement.
a) Do not make friend with selfish people.
b) Do not make friendship with selfish people.
c) Do not make friends with selfish people.
d) Do not make friendly with selfish people.
Answer: c
Clarification: The correct statement is: Do not make friends with selfish people. The phrase ‘make friends’ is grammatically correct.

8. Choose the correct statement.
a) She doesn’t know the reason for his disappearance.
b) She doesn’t know the reason of his disappearance.
c) She doesn’t know the reason at his disappearance.
d) She doesn’t know the reason with his disappearance.
Answer: a
Clarification: The correct statement is: She doesn’t know the reason for his disappearance. The preposition should be used according to the prepositional phrase.

9. Some students are ____ at copying.
a) adapt
b) adept
c) adopt
d) edept
Answer: b
Clarification: The correct statement is: Some students are adept at copying. Adept is an adjective meaning “proficient or well trained.”

10. Father _____ me not to go out in the cold.
a) adviced
b) advised
c) advice
d) advise
Answer: b
Clarification: The correct statement is: Father advised me not to go out in the cold. Advise is a verb meaning “to counsel”. Advice is a noun meaning “to give me opinion”.

Professional Communication Multiple Choice Questions on “Features of a Paragraph”.

1. A paragraph gives expression to thoughts in any writing.
a) True
b) False
Answer: a
Clarification: The statement is true. A paragraph gives expression to thoughts in any writing. It has many features like length, unity, etc..

2. Which of these is not an important feature of a paragraph?
a) Length
b) Breadth
c) Unity
d) Coherence
Answer: b
Clarification: A paragraph gives expression to thoughts in any writing. The important features of paragraph are its length, unity, coherence and emphasis.

3. A paragraph should contain short sentences.
a) True
b) False
Answer: a
Clarification: The statement is true. A paragraph should contain short sentences. These are preferred.

4. An average length of sentence in a paragraph should be _____
a) 15 to 20 words
b) 25 to 30 words
c) 2 to 5 words
d) 5 to 10 words
Answer: a
Clarification: An average length of sentence should be about 15 to 20 words. These should be a variety in sentence length. It is better to adopt a range from 3 to 30 words.

5. Which of these is not a feature of a paragraph?
a) Length
b) Unity
c) Incoherence
d) Correctness
Answer: c
Clarification: A paragraph has six features. They are: length, unity, coherence, emphasis, courtesy and correctness. Out of these the important ones are length, unity, coherence, emphasis.

6. Where should the main idea be put up in a paragraph?
a) In the beginning
b) In the middle
c) At the end
d) After the paragraph
Answer: a
Clarification: The main idea should be put up front within a sentence. A writer must decide the emphasis accordingly. The writer should choose words precisely.

7. Which of these should be avoided in a paragraph?
a) Courtesy
b) Positive attitude
c) Discriminatory language
d) Politeness
Answer: c
Clarification: A paragraph writer should be sincerely tactful, thoughtful and nondiscriminatory. Courteous communication wins hearts of the readers and the listeners.

8. Which of these is not a level of language?
a) Formal
b) Public
c) Informal
d) Substandard
Answer: b
Clarification: There are three levels of language. They are: formal, informal and substandard (or non standard).

9. Which of these is not a level of language?
a) Formal writing
b) Informal writing
c) Substandard language
d) Formal speaking
Answer: d
Clarification: The levels of language used are in writing. It is important to use the right level of language. The levels of language are: formal, informal and substandard.

10. Which of these is associated with academic pursuits?
a) Informal writing
b) Formal writing
c) Personal writing
d) Substandard writing
Answer: b
Clarification: Formal writing is associated with academic pursuits and scholarly writings e.g: thesis, research papers and articles, government agreements, legal documents.

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