[Commerce Class Notes] on Business Correspondence and Reporting Pdf for Exam

Business correspondence and reporting are synonymous terms. Networking has a broader definition since it considers the exchange of all kinds of information and ideas. However, in the business scenario, networking has to be formal. The two pillars of formal communication are reporting and correspondence. Therefore, the utmost importance is given to the knowledge and application of the basic rules of business. Below are the different aspects of business correspondence and reporting.

()

Steps of Business Correspondence and Reporting

Communication is a vital step in any business. All employees have to communicate with each other. Most employees maintain a formal approach in their communication process. It can be both unidirectional, bidirectional, or multidirectional, in the hierarchy. There are different models of business communication.

Vocabulary is the richness of words used in any communication. Every business maintains a formal approach while using vocabularies. There are defined patterns, modifications, and types of vocabulary. The user has to assess the situation and use his or her words wisely.

• Word Power and Sentence Types

Words used in business correspondence and report writing have to be in conjunction with the mood of the sentence. Along with the vocabulary, correct usage of phrases, idioms, and sentence types is necessary for any business reports. The parts of speech and voice of the sentence also have to be taken care of.

Taking business correspondence and reporting notes during any meeting is an essential step. Employees generally make a fair copy of the notes, revise them, and finally exchange them with other employees. This old school technique is helpful in the business sector as well. For proper business communication report writing, notes can be prepared by following any style related to the purpose.

The golden rule of comprehending passages is to observe what is mentioned in it minutely. It is important to get rid of any personal opinion and focus on what the writer wants to convey in the passage. It is an important aspect of business correspondence and reports writing.

• Basic Writing Introduction

The most important of business correspondence and reporting skills is writing. It involves the intricate issues of tone, vocabulary, grammar, conciseness, and precision. It would be best if you learn business writing in detail to do it productively.

A newspaper is the ultimate culmination of report writing. It is an amalgamation of all the facts, figures, and analysis. The productiveness of business correspondence and reporting notes depends on the choice of reporting style, and the purpose of writing it.

Articles are a mixture of facts and fiction. The writer has the liberty of using fiction to express his or her thoughts and views by following a semi-formal and engaging language. However, the main topic has to be non-fictional and related to the agenda.

If you have to shorten a lengthy report, then the best way you can do is to write a precis. It is similar to the abstract, executive summary, or note-making. There are special benefits associated with precis writing.

Formal letters are a crucial part of business correspondence and report writing. The writer has to follow a formal approach while writing a letter and will include only facts, figures, and inferences. Any personal touch is generally avoided.

With the advent of the internet into the business arena, mails have taken over for letters. Formal emails follow the same format as that of the formal letters, only that it has to be more precise. It is also important to express respect towards the higher-ranked officials in these emails.

Official communications follow a formal approach, unlike the informal communications. The two common forms of formal or official communication are circulars and memos.

Meetings are those incidents in a business scenario where important points related to the business are discussed. It involves both the leaders and the employees. Important questions are raised, and probable solutions are projected in these meetings. Business communication, report writing, and notes are important aspects associated with meetings.

Resumes are an integral part of any application process. It contains a short description of the applicant, like personal details, educational qualifications, work experiences, achievements, personal interests, etc. Most application processes in the business scenario are based on this business correspondence and reporting technique.