[Commerce Class Notes] on Informal Organization Pdf for Exam

An informal organization is a group of people who share a common identity and are committed to achieving a common purpose. Informal organizations are created by the will and shared identity of their members. The operation of an organization, in reality, is known as an informal organization as opposed to a formal organization, which is based on roles and responsibilities.

Informal organizations emerge from the interaction or communication between employees irrespective of their designations and hierarchies. It runs parallel to a formal organization.

 

Definition

According to Chester Barnard, “an informal organization is an aggregate of interpersonal relationships without any conscious purpose but which may contribute to joint results.”

According to Schein, an informal organization exists in the sense that it has no legal existence, no legal boundaries, no membership roster, no tangible assets, no formal structure, and no official leadership. The distinguishing feature of an informal organization is the social fabric that binds its members together with a common identity.

 

Concept and Types

Informal organizations have no fixed rules or hierarchies defined between people. It is fluid and dynamic in its form. Both formal and informal groups coexist in an organization and are essential for efficient functioning. We can classify informal organizations into three groups that are defined by the similarities and dissimilarities of the work performed by the members of each group.

These are listed below:

• Horizontal Group- People who work at the same level in an organization belong to a horizontal group. Such groups promote mutual support and information sharing among the members. It is often found that people share the same problems, concerns, and interests. They solve problems without depending on their bosses or higher or lower hierarchical members. For example, people working for different departments like sales, operations, production, etc. but who are at the same level in the organizational hierarchy form a horizontal group.

• Vertical Group- People working at different levels in an organization belong to the vertical group. Such groups are formed through skip-level relationships. For example, a top-level employee may be associated with a first-level employee, or a group of first-level employees may establish a group with their bosses.

Such groups promote better communication and quick access to the issues arising in the organization. 

• Mixed Group- People from different levels and different departments create a Mixed Group. The groups are created based on common interests like club memberships, common interests or their backgrounds. For example, the president of the sales department may bond with the director of technology.

 

Example of Informal Organization

Members of the sales team join every day for lunch with the human resource team. Another example of such informal groups is that sales team personnel help tech development employees to figure out the requirements of the product.

 

Features of Informal Organization

• Informal organizations exist in every organization. They are built spontaneously, over time, and not deliberately.

• Policies, procedures, or norms are not required to create such groups; they are formed merely based on personal interactions and common interests.

• Finally, managers can only regulate rather than prohibit informal organizations. This regulation is significant because it has the potential to influence the productivity and morale of everyone involved.

 

Difference Between A Formal and Informal Organization

• The purpose of a formal organization is to accomplish its organizational goal, as opposed to an informal organization, which fulfills the psychological and social needs of its members.

• In a formal organization, the job of a member is clearly defined by the management and is held accountable to the organization. This is in contrast to an informal organization, which is formed based on interpersonal relationships and has no defined responsibilities or roles.

• In formal organizations, the focus is on work performance, whereas in informal ones, it’s interpersonal relationships.

• Rules and regulations are well-defined in a formal organization, while informal organizations have their norms, beliefs, and values.

 

Functions of Informal Organization

Informal organizations have several important functions. They are: 

• It provides a source of friendship and social connections for members of the organization. 

• Interpersonal relationships and informal groups can help employees better understand what is going on in the company and establish contact with it so that they have a certain sense of control over the work environment. 

• Informal organizations can provide status and recognition that formal organizations cannot or will not provide employees. 

• The interpersonal network can help the socialization of new employees by informally communicating rules, responsibilities, basic goals, and job expectations. 

• Organizational grapevine helps employees better understand what is happening in their workplace by quickly transmitting information and conveying it to places that cannot be reached by the formal system.

Importance of Informal Organization

• People in an organization are diverse, and so are their needs, which cannot be fulfilled by the formal design of the organization.

 

Advantages

The informal organization has several advantages. They are:

• First, they instill a sense of unity and solidarity among members. 

• It happens because they are obsessed with each other’s social interactions. Therefore, this leads to job satisfaction and stability in the organization. 

• In addition, a strong informal organization can be an effective means of rapid communication. Managers and employees can use this.

• The informal organization can compensate for the limitations imposed by formal structure, enabling it to successfully achieve organizational goals.

• The managers also benefit from the informal organizations by using them to understand the grievances of employees.

• Workers benefit from the emotional security provided by the informal organization. A sense of being present and belonging in a positive atmosphere boosts job satisfaction. A positive influence from an informal organization leads to increased productivity.

• Managers know that members of the informal organization will keep an eye on its activities, which is why they plan carefully after going through the benefits and drawbacks.

Disadvantages

Conflicts

Informal grouping gives rise to conflicts because multiple people tend to boss each other.

To achieve social satisfaction sometimes, the members slip away from formal organizational timelines, thereby decreasing productivity.

Rumors

With communication between different members across departments, there are chances of rumors getting spread quickly.

Spreading of wrong information disrupts the work environment hampering the work balance.

Conformity

People share common interests in clubs to form groups. However, when a non-conforming member joins this group they may be pressured to conform to the group which can be against the organizational interests. This can be a cause of harassment or physical abuse.

Change Resistance

Informal groups can create resistance to the rules or strategies set by the management and cause difficulty in implementation.

An informal group may restrict modifications in the work environment.