FEMALE SECRETARY Interview Questions :-
1. As a secretary, highlight your strengths and your weaknesses?
Focus on three or four strengths that refer directly to the secretarial job requirements. Potential examples include organizing and planning, adaptability, information management, attention to detail, problem-solving, reliability, initiative , discretion, multi-tasking, prioritizing, good judgment and communication and interpersonal skills. Back up your answer with specific examples that demonstrates your strength in the work context.
It is best to refer to one or two true weaknesses and then to detail the steps you have taken to try to overcome the weakness.
2. Why did you choose this particular career path?
I chose advertising because I have always been a strong communicator with a good eye for design. I have a particular interest in creating dynamic eye-catching pieces that support a new product being introduced to the market. I also like the fast-paced high-energy environment that seems to be commonplace in the advertising industry.”
Advice: Your answer needs to convince the interviewers that your skills are exactly what they want. They want to know if you have a realistic view of what it is like to work in their industry. Be specific; show them that their industry and your career goals are in sync.
3. Are you patient?
Patience is a virtue that few people possess in great amounts, but we all have some.
Everyone can answer this question affirmatively. Realize that patience is a very big advantage in secretarial roles, especially today when everyone expects everything to happen immediately, and just cannot wait. If the secretary can deal patiently with each request and interruption, she/he will be a sought after candidate.
Word to the wise: increase your patience quota. It will serve you well professionally and personally.
4. Described what are Leaves?
A secretary is one of the most important individuals in the business, seemingly indispensable. Therefore, a secretary on vacation is a strain on the office. Inquire as to the planned frequency and length of intended vacations, and decide if it is within your comfort zone. This query can save you a lot of stress as you will be able to anticipate and plan properly for these leaves.
5. Described Inter-Office Communication?
A secretary must be able to work effectively with a large variety of personalities and cultures. He/she must be professional yet friendly, a people’s person who is comfortable speaking with people. It is worthwhile to inquire as to the range of different types of people s/he has worked with, and how they all managed together.
6. How you feel working with the immediate superior?
Try to determine how well the applicant interacted with her immediate superior, as well as other co-workers. Chances are it will be the same in your firm. Ask for specific positive and negative scenarios. Try to read between the lines.
7. Do you have work experience as Female Secretary?
Do not accept applicants’ responses as facts. Check with the applicants’ references. Speak with a few people on various levels of management; ask about reliability, capability, communication skills level and other important qualities. Even patience! Be specific and you may get ‘real’ information.
8. What is your biggest accomplishments?
“Although I feel my biggest achievements are still ahead of me, I am proud of my involvement with . . . I made my contribution as a part of that team and learned a lot in the process. We did it with hard work, concentration, and an eye for the bottom line.”
9. Do you know you are overqualified for this job?
I’m flattered that you think I’m headhunter bait and will leap to another job when an offer appears. Not really. This job is so attractive to me that I’m willing to sign a contract committing to stay for a minimum of 12 months. There’s no obligation on your part.
As you note, I’ve worked at a higher level but this position is exactly what I’m looking for. You offer opportunity to achieve the magic word: balance. I’m scouting for something challenging but a little less intense so I can spend more time with my family.
Salary is not my top priority. Not that I have a trust fund but I will work for less money, will take direction from managers of any age, will continue to stay current on technology and will not leave you in the lurch if Hollywood calls to make me a star. And I don’t insist that it’s my way or the highway.
10. What drives you to achieve your objectives?
An interviewer is looking to fulfill certain competencies, in this case motivation and commitment. “You might say ‘I like doing a job well and perform best when stretched’,” says Tim Forster, the head of UK experienced recruitment at Price water house Coopers.
11. How you evaluate success?
I evaluate success in different ways. At work, it is meeting the goals set by my supervisors and my fellow workers. It is my understanding, from talking to other employees, that the GGR Company is recognized for not only rewarding success, but giving employees opportunity to grow as well. After work, I enjoy playing softball, so success on the field is catching the winning pop-up.
12. What are your major reasons for your success?
This is not the time to become extremely self-centred and arrogant. Keep in mind that employers are often looking for team players rather than Lone Rangers. A good response to this question may relate to a mentor/and or philosophy of work or the people you work with. Also, use this question as an opportunity to inquire about an appropriate “fit for success” with this company.
13. Which pet peeves you have?
I do not have a pet peeve. If something is bothering me, I step back, analyse “why”, and find a good solution. If you asked my teenage daughter she would tell you my pet peeve is the volume on her radio!
14. Which was the biggest disappointment in your life?
If possible, tell about a personal disappointment i.e. the early death of a parent, child, or school friend. Believe it or not, it is okay to have not had a “greatest” disappointment.
15. What are your aspirations beyond this job?
Beyond this job as a marketing assistant, I see myself moving up through marketing analysis into brand management and eventually running a category. I’m aware that there are several skills I need to develop in the interval, and I believe with your continuing-education program and my own motivation for self-improvement, I’ll have those skills when the opportunities arise for greater responsibility. That’s why I’m determined to learn from the ground up, starting as a marketing assistant.
16. Who was your best boss and who was the worst?
I’ve learned from each boss I’ve had. From the good ones I learnt what to do, from the challenging ones – what not to do.
Early in my career, I had a mentor who helped me a great deal, we still stay in touch. I’ve honestly learned something from each boss I’ve had.
17. What challenges are you looking for in this position?
You can also mention that you are motivated by challenges, have the ability to effectively meet challenges, and have the flexibility and skills necessary to handle a challenging job.
You can continue by describing specific examples of challenges you have met and goals you have achieved in the past.
18. What you know about our company?
Prepare in advance, and in a word, research, so, you can provide relevant and current information about your prospective employer to the interviewer. Start by researching the company online. Review the “About Us” section of the company web site. Google the company, read blogs that mention it, and check Discussion Boards and social networking sites.
Use the information you have gathered to create a bulleted list of relevant information that you can easily remember during the interview. Taking the time to research will help you make a good impression with how much you know about the company.
19. Which interests you about this job?
Describe the qualifications listed in the job posting, then connect them to your skills and experience.
20. Why you want to work for us as Female Secretary?
I’m not looking for just another pay check. I enjoy my work and am proud of my profession. Your company produces a superior product/provides a superior service. I share the values that make this possible, which should enable me to fit in and complement the team.
21. Which kind of inquiries respond you have to?
Secretaries and administrative professionals are expected to have excellent communication and interpersonal skills. Describe the type of interactions you had with colleagues, management and clients. Highlight how you used your knowledge of the department, organization and business to respond efficiently to these queries.
22. What record-keeping you were responsible for?
Secretaries or administrative professionals serve as information managers for the company. They are responsible for objective and detailed record keeping.
Explain which record keeping you were entrusted with and how you made sure these records were updated and accurate. What methods did you use? Highlight your attention to detail and accuracy.
23. How you handled your manager’s work schedule?
Kept yourself informed and up to date with your manager’s commitments and co-ordinated his or her appointments and meetings.
24. Which experience of planning meetings you have?
Detail the actions you have taken to set up and co-ordinate meetings such as organizing the venue and times, informing participants, preparing agendas and organizing documentation. Go on to describe your experience in taking minutes, typing them up and distributing them. This is another opportunity to provide a work sample.
Focus on your organizational and planning skills in answering secretarial Interview Questions like this.
25. What sort of the documents have you produced on excel as secretary?
Detail your knowledge of Excel. Relate your data management skills to the job requirements. Use examples of the functions you are familiar with such as creating, modifying and formatting spreadsheets to support your proficiency level.
26. Which software packages are you proficient in as Secretary?
List the packages you are familiar with. Discuss how much experience you have with each package, describe the functions you regularly used and the type of work you have generated. You can support your interview answer by taking along some work samples.
27. How your experience relates to this job?
Look at this from the employer’s point of view. Focus on the aspects of your experience and any formal or on-the-job training that apply to the tasks and responsibilities of this secretary job and the needs of the company.
Analyze the secretary job posting to determine the key skills required for the job and detail your experience in each of these areas – examples include writing and editing correspondence, scheduling, dealing with inquiries and information management.
28. What made you apply for this secretary job?
Use the information you gathered from your background research to prepare for this interview question, this way you will stand out from the other candidates for the secretarial vacancy. Find something specific about the company and position that attracts you.
29. Which motivates you to do a good job?
What does motivate you will depend on your background and experience but try to make it relevant to what this position and company provides. Different motivators include challenge, increased responsibility, team involvement, interpersonal interaction, task complexity, learning opportunities and growth.
30. What to say at end of interview?
We could continue and write an entire new website about how to win the hearts of your recruiters in an interview for secretary position. But this information should not be available to everyone – then nobody would have an edge in the interviews… Not everyone is willing to sacrifice something and put an extra effort to his interview preparation. Well, not everyone can succeed… If you want to know more than the other job applicants, have a look at our Secretary Interview Package. It’s a best possible last-minute interview preparation for secretaries.
31. Female Secretary Interview Questions part 2:
► What are your strengths and weaknesses?
► Would you mind working overtime?
► Would you mind accompanying your boss on business trips?
► How would you cope with an angry customer or business partner?
► Have you ever prepared a weekly schedule for someone?
► Can you cook?
► When are you able to start?
► Do you have any questions?
32. Female Secretary Interview Questions part 1:
► Why do you want to become a secretary?
► Why do you want to be an assistant here, and not somewhere else?
► What do you want to accomplish on this position?
► Where do you see yourself in five years time?
► Can you tell me a little bit about your past working experience?
► What makes from you a better personal assistant than other applicants?
► How do you imagine a typical day in work if we choose you for this position?
► Tell me about a situation when you needed to work under pressure. How did you handle that?
► Can you work with MS Office►
► How would you rate your skills with typical Office software components?
33. Which questions you expect in an Secretary Job Interview?
Job of a secretary has a steady place on the list of most popular positions amongst women in the United States. Many people do not understand it, because they do not grasp the real quality of this job. They believe that all she has to know to do is making good coffee and answering calls with smile on her face…
In fact, this is very far from the truth. A modern secretary has an important role in a company and often manages the entire office. She does lot of administrative work, prepares a schedule for the boss and takes part on meetings. All of this is reflected in a job interview. What more, she is often the one responsible for the good atmosphere in the office, which is crucial nowadays. Good companies need good secretaries and they do they very best to hire them in an interview.
34. Which are the duties and functions of Secretary?
A secretary has many administrative duties. Traditionally, these duties were mostly related to correspondence, such as the typing out of letters, maintaining files of paper documents, etc. The advent of word processing has significantly reduced the time that such duties require, with the result that many new tasks have come under the purview of the secretary. The duties may vary according to the nature and size of organisation. These might include managing budgets and doing bookkeeping, attending telephone calls, handling visitors, maintaining websites, and making travel arrangements. Secretaries might manage all the administrative details of running a high-level conference or arrange the catering for a typical lunch meeting.
35. Who is Secretary?
A secretary, personal assistant, or administrative assistant is a person whose work consists of supporting management, including executives, using a variety of project management, communication, or organizational skills. These functions may be entirely carried out to assist one other employee or may be for the benefit of more than one. In other situations a secretary is an officer of a society or organization who deals with correspondence, admits new members, and organizes official meetings and events.