Professional Communication Multiple Choice Questions on “Parameters of a Report”.
1. A report is a systematic description of an event.
a) True
b) False
Answer: a
Clarification: The statement is true. A report is a systematic description of an event for someone who was not present on the scene.
2. Which of these does not come under reports?
a) News items
b) Memorandums
c) Notice
d) Report cards
Answer: c
Clarification: A report is a systematic description of an event for someone who was not present on the scene. Most memorandums and news items thus come in the category of reports. A notice doesn’t fall under this category as it is usually very briefly worded.
3. Which of these is not a parameter of a formal report?
a) Presentation
b) Complaint
c) Information
d) Request
Answer: b
Clarification: There are three parameters for a formal report. They are: presentation, information and request from an authorised person.
4. A formal report must contain rational information.
a) True
b) False
Answer: a
Clarification: The statement is true. A formal report must contain rational information. It should be presented in an organised manner.
5. Which of these people submit business-like reports?
a) Business administrators
b) Teachers
c) Engineers
d) Scientists
Answer: b
Clarification: Reports which business administrators, engineers and scientists write in course of their routine work are end products of diligent analysis, profound mental activity and rational conclusion.
6. A ______ report provides information on scientific tests carried out by engineers or scientists.
a) progress
b) periodic
c) laboratory
d) trouble
Answer: c
Clarification: The correct statement is: A laboratory report provides information on tests carried out in a laboratory. They are submitted by engineers or scientists.
7. Which of these reports is written before starting a new project?
a) Feasibility report
b) Periodic report
c) Trouble report
d) Progress report
Answer: a
Clarification: A feasibility report is written before starting a new project. It is done to give an overview of the targets that the project hopes to meet, and addresses how effectively these targets can be met. This type of report is valid both for government and private organizations.
8. Which of these reports lists down precautions?
a) Progress report
b) Periodic report
c) Trouble report
d) Feasibility report
Answer: c
Clarification: Trouble report includes breakdown of machinery, accidents, deaths, fires, etc. It lists down precautions to be taken in future in order to prevent a reoccurrence.
9. In which of these cases is the letter form of report not used?
a) When reader is a close associate
b) When subject matter is brief
c) When there is breakdown of machinery
d) When subject matter pertains to a few topics
Answer: c
Clarification: A letter form of report is used when: The subject matter is brief, reader is a close associate, subject matter pertains to a few topics, etc..
10. Where is the signature mentioned in a memorandum?
a) Top left
b) Top right
c) Bottom left
d) Bottom right
Answer: d
Clarification: A memorandum is also a form of a report which is almost like a letter. The signature of the person whose sign is required must be mentioned in the bottom right corner.